ENCODEX

Your Team Is Re-Keying the Same Client Data Into 8 Carrier Portals. What If They Didn’t Have To?

We build automation systems for independent P&C agencies that eliminate re-keying, capture every lead, and put renewals on autopilot.

Tell us the one task wasting your team's time. We'll build a working prototype that automates it — in 72 hours, free.

We take on 2 agency builds per month to maintain quality. Currently accepting new projects.

Our engineers built production systems for these organizations. Now we build them for independent agencies.

LG Electronics
RAI – Italian National TV
Vatican News
Algeco
Italian Ministry of Tourism

Stop Hiring CSRs to Solve a Software Problem.

The average agency spends $140K–$280K/year on staff doing work that custom automation handles in seconds. An Encodex system costs less than one quarter of one CSR’s salary — and it works nights, weekends, and holidays.

THE REAL COST COMPARISON
Hiring Another CSR

$45K–$70K salary + benefits, training. Handles 1 person’s workload. Available 40 hrs/week. Scales by hiring again. 3–6 months to productivity. Makes errors (they’re human).

Encodex System

$14K–$30K (one-time). Handles entire workflow. Available 24/7/365. Already built to scale. 6–10 weeks to launch. No errors.

What $25K Actually Buys You

→ A lead capture system that never loses a quote request

→ Automated renewal outreach that recovers $180K+/year in lapsing commissions

→ A quoting workflow that eliminates re-keying across carrier portals

→ A real-time dashboard showing retention, production, and book performance

→ Integration with your existing AMS — Applied Epic, HawkSoft, or EZLynx

That’s not a cost. That’s the highest-ROI investment in your agency.

The Systems Your Agency Is Missing

Your tools don’t talk to each other. We build the connective tissue.

Lead Capture & Follow-Up

Every lead captured, scored, and followed up automatically. No more leads dying in a shared inbox.

Quoting Workflow

Data entered once, sent to every carrier simultaneously. 10 minutes per quote instead of 90.

Renewal Management

Automated outreach 90 days out. Premium spike alerts. Cross-sell triggers. Retention by system, not by accident.

Client Portal & Dashboard

Insureds self-serve certificates, claims, and ID cards. You get a live dashboard for retention, production, and commissions.

Custom Integrations

Applied Epic, HawkSoft, EZLynx, carrier portals, QuickBooks, and more. We don’t replace your systems. We connect them.

From First Call to Fully Automated

STEP 1
Profit Leak Analysis
(30 minutes, free)
We find the ONE task wasting the most time and money — and show you what it’s costing.
STEP 2
Free Working Prototype
(72 hours)
Not a proposal. Working software that automates a real task. Yours to keep no matter what.
STEP 3
Full System Build
(6–10 weeks)
We build in stages with weekly demos. You see progress and give feedback the whole way.
STEP 4
Launch + Handoff
(Your team is up and running.)
We train your team and verify everything integrates with your AMS and carrier portals.
STEP 5
Ongoing Support + ROI Tracking
(You see the money come back.)
We track leads captured, time saved, and renewals retained. You see the ROI in real numbers.
Start With a Free Profit Leak Analysis →

What Changes in Your Agency After Encodex

BEFORE Leads sit in inboxes for days. Data re-keyed into 6+ portals. Renewals tracked in spreadsheets.
AFTER Every lead followed up in 5 minutes. Data entered once, sent everywhere. Renewals on autopilot.
BEFORE Owner handles every escalation. Retention rate takes 3 hours to pull. You can’t take a week off.
AFTER Team handles 80% without you. Live dashboard, one click. The system runs whether you’re there or not.
BEFORE 60–90 minutes per commercial quote. 30–40% of leads lost to slow follow-up.
AFTER 12 minutes per quote. 3x more quotes per producer. Zero leads lost.

Projected outcomes based on industry data. Your specific ROI projection is built during the free Profit Leak Analysis.

See Full Case Studies →

We Plug Into What You Already Use. We Don’t Replace Anything.

The last thing you need is another system that doesn’t talk to the rest. We integrate with your existing stack — no rip-and-replace, no migration headaches. We don’t replace your AMS. We make it 10x more useful.

Agency Management Systems

✓ Applied Epic   ✓ HawkSoft   ✓ EZLynx   ✓ AMS360 / Vertafore

Comparative Raters

✓ EZLynx   ✓ TurboRater   ✓ ITC Comparative Rater

Carrier Portals

✓ Direct carrier portal APIs   ✓ IVANS download integration   ✓ Real-time policy data sync

Accounting & Operations

✓ QuickBooks / QuickBooks Online   ✓ Google Workspace / Microsoft 365   ✓ Any system with an API or data export

We’ll Prototype the Integration for Free →

That’s Why We Don’t Start With a Contract. We Start With Proof.

See It Working Before You Spend a Dollar

We send working software, not proposals. Free prototype in 72 hours.

We Know Insurance — Not Just Code

AMS, carrier portals, comparative raters, renewal cycles. You won’t teach us your industry.

Your Team Will Actually Use It

If they can use email and click a button, they can use this.

One System, Not Six Tools

One connected system instead of 6 SaaS subscriptions that don’t integrate.

Pays for Itself in 90 Days
$14K–$30K — less than one CSR’s quarterly salary. Recovers $200K–$500K in year one.

The Guarantee

Don’t love the prototype? Keep it, owe us nothing. You only pay after you’ve seen proof.

You’re Losing Leads Right Now. Let Us Prove It.

Book a free 30-minute Profit Leak Analysis. We build a working prototype in 72 hours. No contracts. No commitments. Just proof.

BUILD MY FREE PROTOTYPE →